Position Overview

2G Engineering is seeking an Executive Assistant to enhance the executive's effectiveness by providing information management support and representing the executive to others.

This is a full-time position located at our Sun Prairie, WI office.

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Essential Duties and Responsibilities

  • Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
  • Represents the executive by attending meetings in the executive's absence; speaking for the executive
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
  • Maintains customer confidence and protects operations by keeping information confidential
  • Completes projects by assigning work to appropriate staff; following up on results
  • Prepares reports by collecting and analyzing information
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

Desired Skills

  • Comfortable in a fast-paced environment working with a small team and multiple tasks and projects at hand
  • Able to organize and manage large amounts of files, tasks, schedules, and information
  • Self-directed and able to work without supervision
  • Energetic and eager to tackle new projects and ideas
  • Comfortable in both a leadership and team-player role, manages team members, leads assistant meetings, and supervises when needed
  • Answers phone inquiries, directs calls for executive team
  • Able to perform all clerical duties, taking memos, maintaining files and confidential information, organizing documents as needed

Education Requirements

  • Bachelor’s degree in business administration or related field preferred

Experience Requirements

  • Three to five years’ prior experience in mid- to senior-level administration, business, management, or related field
  • IAAP Certified Administrative Professional (CAP) or professional certification in office management preferred
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must
  • Excellent written and verbal communication skills
  • Able to concentrate on multiple problems/tasks at once
  • Excellent time management and prioritization skills
  • Valid driver’s license and safe driving record preferred

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